Role Definition

PYA STL West Representative

The STL West Representative serves as PYA’s primary liaison to the STL West league. This role focuses on communication, compliance, coordination, and advocacy so PYA stays aligned with league rules and deadlines while representing PYA’s interests professionally and consistently.

Purpose Responsibilities Boundaries

Purpose of the Role

The STL West Representative ensures PYA maintains strong communication and good standing within STL West. This role helps PYA meet league requirements, understands rule changes and deadlines, and communicates league information back to PYA leadership and program coordinators in a clear, timely way.

Primary Responsibilities

1) Primary Liaison to STL West

Attends league meetings and represents PYA professionally
Serves as the main contact for league communication and escalations
Builds cooperative relationships with other associations and STL West leadership

2) League Rules, Bylaws & Updates

Stays current on STL West bylaws, rule changes, and season requirements
Communicates changes to PYA leadership and affected coordinators
Helps interpret league guidance and routes complex questions appropriately

3) Deadlines, Submissions & Compliance

Tracks league deadlines (team declarations, roster requirements, approvals, etc.)
Coordinates required submissions with the correct PYA leaders
Flags compliance risks early so PYA can respond before deadlines

4) Advocacy & Representation of PYA Needs

Communicates PYA concerns and proposals in a respectful, solutions-oriented way
Seeks clarity on league decisions that impact PYA families and volunteers
Supports requests/approvals that require league input (as applicable)

5) Conflict Resolution & Escalation Path

Helps route league disputes or concerns through the appropriate channels
Coordinates with PYA officers/commissioners before official league escalation
Documents key communications when needed to support clarity and continuity

6) Internal Communication & Coordination

Provides timely updates to board members and program leads
Helps ensure coaches/teams receive consistent guidance where league rules apply
Coordinates with scheduling, registration, and roster leads as needed

Role Boundaries

The STL West Representative does not set PYA policy alone, make financial commitments, or commit PYA to league changes without board authorization. Decisions that impact budgets, roster policies, caps, or discipline require board review and approval. The representative’s role is to communicate, coordinate, advocate, and implement board-approved direction.