Equipment Coordinator

PYA Equipment Manager Application

This form helps us identify an organized, dependable person to manage PYA-owned equipment across programs and seasons. The Equipment Manager keeps items tracked, distributed, stored, and ready-to-go so teams and events run smoothly.

What you’ll answer

Your availability during preseason, in-season, and tournaments/events
Experience with organization, inventory, check-in/check-out systems, or equipment management
Comfort level communicating with coaches and following a consistent process
Any tools you’ve used (spreadsheets, checklists, labels, bins, tracking apps, etc.)

Quick role snapshot

Typical responsibilities may include:

Inventory & asset tracking (what we have, condition, and what needs replacement)
Distribution & returns (clear handoffs to coaches and end-of-season collection)
Storage & readiness (organized, labeled, and easy for others to follow)
Equipment condition & safety (flagging unsafe/damaged items and coordinating repairs/replacements)
Event & tournament support (helping stage/confirm needed supplies)

Role boundaries

This role helps run the system, but does not set policy or approve spending alone. Purchases and major decisions follow board/treasurer approvals. Coaches remain responsible for proper use and timely return of equipment assigned to their team.

Time to complete: about 3–5 minutes.
Please answer honestly — if you’re newer to this kind of role, that’s okay. Reliability and willingness to follow a consistent process matter most.

Questions before applying? Email: info@pyaballpark.com

Full Name

Please enter your full legal name.

Email Address

Primary email for communication

Phone number

Include area code

Best Way to Contact You

Why This Role?

Briefly explain your interest in the Safety Coordinator role.

Relevant Skills

What skills or strengths would help you succeed in this role? Examples organization, communication, follow-through, attention to detail, reliability, or comfort working with processes and systems (lists, check-in/check-out, tracking, etc.).

Prior Coordination Experience

Prior experience is welcome but not required. Do you have any experience supporting equipment organization, inventory, distribution, or readiness in a team, school, workplace, or community setting?

Experience Details

If you answered yes, briefly explain. Examples may include equipment tracking, inventory lists, documentation, check-in/check-out processes, condition reporting, or coordinating repairs/replacements. If no, you may skip this question.

Comfort With Online Tools

Are you comfortable using online tools or spreadsheets to track equipment and inventory?

Weekly Availability

Approximate time you can volunteer per week.

Availability (Evenings/Weekends)

This role may require availability during evenings and weekends for games, events, or volunteer coordination.

Busy Season Availability

Busy periods may include opening week, tournaments, or special events when additional coordination is needed.

Handling Equipment Issues

How would you handle a missing, damaged, or unsafe piece of equipment, or an incomplete equipment requirement? Include how you would communicate, track and document.

Policy Consistency

Are you comfortable following and enforcing equipment safety guidelines in a consistent and fair way?

Confidentiality

Are you able to handle sensitive information related to equipment safety, incidents, or concerns in a discreet and professional manner?

Additional Information

Use this space to share anything else you feel is relevant to your application.

Verification

Generate New Image

Type the code from the image

Required Fields