Role Definition

PYA Adult Softball Coordinator

The Adult Softball Coordinator oversees the adult softball league operations. This role focuses on league organization, communication, scheduling coordination, and game-day readiness to ensure a fair, consistent, and enjoyable season.

Purpose Responsibilities Boundaries

Purpose of the Role

The Adult Softball Coordinator ensures adult league play runs smoothly and consistently, with clear rules, timely communication, and coordinated support for scheduling, umpires, and facilities.

Primary Responsibilities

1) League Setup & Communication

Coordinates season communication, expectations, and key dates
Supports rules/format communication and FAQ-style clarity
Coordinates with Webmaster/PR as needed for public info

2) Team Management Support

Supports captains/managers with processes and expectations
Helps route roster/payment questions to the correct lead
Promotes consistent standards across teams

3) Scheduling Coordination

Coordinates with Schedule Coordinator on adult league needs
Helps communicate rainouts/reschedules using approved channels
Supports consistency in start times and field usage expectations

4) Game Day Operations Support

Coordinates with UIC/assigning to ensure umpire coverage (as applicable)
Coordinates with Park/Facilities and Concessions during high-volume nights
Helps address routine issues and escalates safety/discipline appropriately

5) Rules, Sportsmanship & Conduct Support

Supports consistent rules communication and expectations
Routes conduct concerns through Discipline/Safety channels
Promotes respectful league culture

6) Season Wrap-Up & Improvement Notes

Tracks season issues and improvement opportunities
Coordinates end-of-season communication as needed
Provides feedback to the board for future planning

Role Boundaries

The Adult Softball Coordinator does not set board policy, approve spending alone, or impose discipline unilaterally. Financial approvals follow Treasurer/board processes. Disciplinary actions follow established procedures and board direction.