Volunteer Coordinator

Volunteer / Personnel Coordinator Application

This form helps us identify an organized, dependable person to coordinate volunteers and support smooth staffing for concessions, events, and other PYA needs. The Volunteer / Personnel Coordinator helps ensure coverage is clear, communication is consistent, and volunteers feel supported.

What you’ll answer

Your availability during preseason, in-season, and tournaments/events
Experience coordinating people, schedules, checklists, or coverage needs
How you handle follow-ups, no-shows, and last-minute coverage gaps
Comfort using simple tools (texts/email, sign-ups, spreadsheets, shared docs)

Quick role snapshot

Typical responsibilities may include:

Volunteer recruitment & communication (sharing needs clearly and answering questions)
Scheduling & coverage (assigning shifts and confirming volunteers)
Follow-through (reminders, check-ins, and making sure shifts are filled)
No-show handling (documenting, communicating, and finding backup coverage)
Coordination with board/leads (concessions, events, and program contacts)

Role boundaries

This role coordinates communication and coverage, but does not manage discipline or conflict alone. Any ongoing issues, safety concerns, or policy questions should be documented and escalated through appropriate PYA channels.

Time to complete: about 3–5 minutes.
Please answer honestly — prior experience is helpful but not required. A calm, consistent, follow-through style matters most.

Questions before applying? Email: info@pyaballpark.com

Full Name

Please enter your full legal name.

Email Address

Primary email for communication

Phone number

Include area code

Best Way to Contact You

Why This Role?

Briefly explain your interest in the Volunteer / Personnel Coordinator role.

Relevant Skills

What skills or strengths would help you succeed in this role? (Organization, communication, follow-ups, systems, etc.)

Prior Coordination Experience

Have you coordinated volunteers, schedules, or teams before?

Experience Details

If yes, briefly describe your experience (volunteer, work, school, or community). Put No if not.

Comfort With Online Tools

Are you comfortable using online systems, spreadsheets, or apps to track volunteers and schedules?

Weekly Availability

Approximate time you can volunteer per week.

Availability (Evenings/Weekends)

This role may require availability during evenings and weekends for games, events, or volunteer coordination.

Busy Season Availability

Busy periods may include opening week, tournaments, or special events when additional coordination is needed.

Handling No-Shows

How would you handle a volunteer who does not show up for a scheduled shift? Please describe your approach.

Policy Enforcement

This role requires enforcing volunteer policies consistently and fairly.

Confidentiality

This role involves access to volunteer and internal information. Confidentiality is required.

Additional Information

Use this space to share anything else you feel is relevant to your application.

Verification

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