Board Role Definition

PYA Vice President

The Vice President supports the President and helps keep PYA running smoothly by coordinating follow-through, stepping in when needed, and strengthening communication. This role focuses on helping the board and volunteers succeed—without creating bottlenecks or confusion.

Purpose Responsibilities Boundaries

Purpose of the Role

The Vice President strengthens continuity and follow-through across PYA. This role helps the organization stay organized by supporting the President, tracking action items, and helping volunteers and committees move work forward in a consistent, coordinated way.

Primary Responsibilities

1) Support the President & Step In When Needed

Assists the President with planning, coordination, and prioritization
Steps in to preside over meetings or represent PYA when the President is unavailable
Helps maintain momentum during busy season peaks

2) Follow-Through & Action Item Tracking

Tracks action items from board meetings and checks progress with owners
Helps ensure responsibilities are assigned clearly and not dropped
Supports a culture of accountability without blame

3) Committee & Volunteer Support

Helps recruit, onboard, and support committee chairs and volunteers
Clarifies roles and handoffs so volunteers know what “done” looks like
Helps remove roadblocks and escalates issues appropriately

4) Communication & Alignment

Helps ensure board decisions are communicated clearly and consistently
Coordinates across programs to reduce duplicate work and confusion
Promotes respectful communication, especially during conflict

5) Projects & Process Improvement

Helps drive special projects assigned by the board
Identifies process gaps and proposes solutions to reduce volunteer burnout
Helps document procedures so PYA can repeat success year to year

6) Culture, Fairness & Support

Supports fair, consistent enforcement of policies and expectations
Helps create a welcoming environment for families, coaches, and volunteers
Reinforces teamwork, appreciation, and constructive problem-solving

Role Boundaries

The Vice President does not override commissioners, coordinators, or committee chairs, and does not take over day-to-day operations unless the board assigns a specific project. The Vice President’s role is to support coordination and follow-through—so responsibilities stay shared and sustainable.