Board Role Definition

PYA President

The President is the chief volunteer leader of Pacific Youth Association (PYA). This role focuses on direction, oversight, coordination, and communication—not doing every task personally. Clear role definitions protect volunteers, reduce confusion, and keep programs running smoothly.

Purpose Responsibilities Boundaries

Purpose of the Role

The President ensures PYA stays mission-focused, organized, and accountable. This role leads the Board, supports volunteers, and represents the organization when needed. The President’s job is to coordinate and empower others—so no single person carries the entire association.

Primary Responsibilities

1) Organizational Leadership & Oversight

Provides strategic direction aligned with PYA’s mission and bylaws
Ensures ethical, transparent operations and strong volunteer culture
Oversees programs at a high level (does not run daily tasks for each sport)

2) Board Leadership

Presides over board meetings and helps set agendas with officers
Facilitates productive discussion, respectful communication, and votes
Ensures action items are assigned and followed through

3) Delegation & Accountability

Appoints/confirm committee chairs and program leads as defined by board policy
Ensures responsibilities are distributed fairly and not concentrated
Supports volunteers while maintaining clear boundaries and authority lines

4) Communication & Representation

Serves as spokesperson when needed and represents PYA externally
Builds relationships with leagues, city partners, vendors, and stakeholders
Escalates issues that impact safety, policy, or organizational risk

5) Policy & Governance

Ensures bylaws and policies are followed consistently
Works with the board to update procedures when needed
Addresses conflicts/grievances through established processes

6) Support, Not Micromanagement

Supports commissioners and coordinators without taking over their duties
Helps remove roadblocks and ensures teams have what they need
Promotes a culture of respect, fairness, and follow-through