Role Definition

PYA Legion Coordinator

The Legion Coordinator oversees PYA Legion baseball operations and serves as the primary point of contact for the Legion program. This role focuses on team operations, communication, compliance, and coordination with external Legion requirements and partners.

Purpose Responsibilities Boundaries

Purpose of the Role

The Legion Coordinator ensures the Legion program operates smoothly by coordinating requirements, supporting coaches/teams, and maintaining clear communication with families and league partners.

Primary Responsibilities

1) Program Administration & Communication

Coordinates Legion program info, timelines, and expectations
Serves as the primary point of contact for Legion families/coaches
Coordinates updates with Webmaster/PR when needed

2) External Requirements & Compliance

Coordinates Legion documentation and requirements (as applicable)
Tracks deadlines and routes items to the correct board leads
Supports roster/eligibility accuracy with registration leads

3) Scheduling & Field Coordination

Coordinates with Schedule Coordinator for Legion field/time needs
Helps communicate changes, rainouts, and expectations
Coordinates with Park Superintendent for readiness concerns

4) Team Operations Support

Supports coaches with processes, expectations, and program needs
Routes equipment, safety, and facility issues to the right coordinator
Helps prevent last-minute confusion through proactive communication

5) Game Day Support & Escalation

Supports resolution of routine issues and escalates safety/discipline appropriately
Coordinates with UIC/umpires if officiating concerns arise
Maintains a calm, professional approach during conflicts

6) Program Wrap-Up & Continuity

Tracks improvement opportunities for future seasons
Ensures key contacts and processes are documented
Supports smooth transition if leadership changes

Role Boundaries

The Legion Coordinator does not set board policy, approve spending alone, or make disciplinary decisions unilaterally. Financial approvals follow Treasurer/board processes. Discipline and safety matters follow designated procedures and escalation paths.