Role Definition

PYA Park Superintendent

The Park Superintendent oversees the condition, readiness, and upkeep of PYA park facilities. This role focuses on field quality, maintenance coordination, safety, and operational readiness so games and events can run smoothly in a clean, safe environment.

Purpose Responsibilities Boundaries

Purpose of the Role

The Park Superintendent ensures PYA fields and facilities are maintained to support safe, high-quality play. The goal is predictable readiness for practices, games, and tournaments through organized maintenance, clear issue reporting, and consistent standards.

Primary Responsibilities

1) Field Maintenance & Quality Standards

Coordinates routine field maintenance (dragging, lining, mound/plate areas, baselines, etc.)
Promotes consistent field standards across all PYA fields
Helps ensure fields are game-ready for scheduled play

2) Facility Readiness & Operations Support

Supports readiness of shared spaces (restrooms, walkways, trash, seating areas, etc.)
Coordinates with concessions/operations leads when event load increases
Helps maintain a clean, safe environment for families and players

3) Equipment, Tools & Supplies (Park)

Helps manage park maintenance tools and supplies (chalk, conditioner, field dry, etc.)
Coordinates repair needs and replacement planning through board-approved processes
Promotes secure, organized storage of maintenance items

4) Safety & Hazard Reporting

Flags hazards and facility issues (holes, fencing, lighting, trip hazards, etc.)
Coordinates with Safety Coordinator and board leadership when safety risk is present
Supports quick response pathways for urgent issues

5) Weather Response & Field Status Support

Supports evaluation of field conditions after weather events
Coordinates readiness timelines with scheduling/operations leads (as applicable)
Helps prioritize work to reopen fields safely and efficiently

6) Volunteer Workdays & Maintenance Coordination

Helps plan volunteer workdays and maintenance priorities (when approved/assigned)
Coordinates task lists, needed supplies, and leadership for work sessions
Promotes consistency so improvements are sustained, not one-time fixes

Role Boundaries

The Park Superintendent does not set board policy, approve spending alone, or make unilateral decisions on cancellations, refunds, or league operations. Major purchases and budget decisions follow Treasurer/board approvals. Scheduling decisions belong to scheduling leadership; the Park Superintendent provides field-status input and maintenance coordination to support safe play.