Role Definition

PYA Youth Softball Coordinator

The Youth Softball Coordinator oversees PYA youth softball operations for the season. This role focuses on organization, coach support, communication, and consistency so the program runs smoothly and families stay informed.

Purpose Responsibilities Boundaries

Purpose of the Role

The Youth Softball Coordinator supports a positive, organized youth softball season by coordinating communication, helping coaches succeed, and aligning league requirements with PYA operations.

Primary Responsibilities

1) Season Planning & Coordination

Coordinates season timelines, division needs, and key dates
Aligns with scheduling and league requirements when applicable
Supports consistent standards across divisions

2) Coach Support & Communication

Serves as a key point of contact for softball coaches
Shares policies, updates, and expectations consistently
Helps route issues to the right lead when escalation is needed

3) Evaluations, Rosters & Team Formation (As Used)

Supports evaluations/tryouts communication and logistics (if applicable)
Coordinates with registration/roster leads for accuracy and deadlines
Promotes fairness and clarity in placement processes

4) Game Day Readiness Support

Coordinates with UIC/umpires, equipment, and safety as needed
Supports consistent rules/expectations communication
Promotes sportsmanship standards across teams

5) Division Standards & Issue Tracking

Tracks recurring concerns and flags them to board leadership
Supports consistent application of PYA policies
Maintains continuity for improvements year to year

6) Coordination with Tournaments & Events

Coordinates with Tournament Director for softball-hosted events
Helps communicate team needs and expectations
Supports smooth execution during peak weekends

Role Boundaries

The Youth Softball Coordinator does not set board policy, approve spending alone, or make disciplinary decisions unilaterally. Financial approvals follow Treasurer/board processes. Discipline and safety matters follow designated procedures and escalation paths.