Role Definition

PYA Baseball Coordinator

The Baseball Coordinator oversees PYA baseball operations for the season. This role focuses on program organization, coach support, communication, and consistency so teams have what they need and families have clear expectations.

Purpose Responsibilities Boundaries

Purpose of the Role

The Baseball Coordinator ensures the baseball season runs smoothly by supporting coaches, aligning with league requirements, and coordinating key operations such as evaluations, team formation, and communications.

Primary Responsibilities

1) Season Planning & Coordination

Coordinates season timelines, key dates, and division needs
Aligns with scheduling and STL West requirements when applicable
Helps ensure consistent standards across divisions

2) Coach Support & Communication

Serves as a key point of contact for baseball coaches
Shares updates, policies, and “how it works” guidance
Helps resolve routine issues and escalates when needed

3) Evaluations, Rosters & Team Formation (As Used)

Supports evaluation/tryout logistics and communication (if applicable)
Coordinates with registration/roster leads on accuracy and deadlines
Promotes fairness and clarity in team placement processes

4) Game Day Readiness Support

Coordinates with UIC/umpires, equipment, and safety as needed
Helps ensure teams understand rules/expectations
Supports consistent sportsmanship standards

5) Division Standards & Issue Tracking

Tracks recurring challenges and flags them to board leadership
Helps maintain consistent application of PYA policies
Supports improvement plans for future seasons

6) Coordination with Tournaments & Events

Coordinates with Tournament Director for baseball-hosted events
Helps communicate team needs and expectations
Supports smooth execution during high-traffic weekends

Role Boundaries

The Baseball Coordinator does not set board policy, approve spending alone, or make disciplinary decisions unilaterally. Financial approvals follow Treasurer/board processes. Discipline and safety matters follow designated procedures and escalation paths.