Role Definition

PYA Webmaster

The Webmaster manages and maintains PYA’s website and related digital platforms. This role focuses on accuracy, usability, consistency, and reliability so families, coaches, and volunteers can easily find current information and complete required tasks online.

Purpose Responsibilities Boundaries

Purpose of the Role

The Webmaster ensures PYA’s website is accurate, current, and functional. The goal is to support registration, communication, and transparency by maintaining a reliable digital hub for families, volunteers, and community partners.

Primary Responsibilities

1) Website Content Management

Creates, updates, and removes website content as approved by the board
Ensures pages reflect current seasons, deadlines, and links
Maintains consistent formatting, branding, and navigation

2) Registration & System Support

Maintains registration pages, links, and status indicators
Coordinates with registration, scheduling, and Treasurer leads
Helps troubleshoot common user issues or routes them appropriately

3) Platform & Tool Administration

Manages access and permissions for website/platform tools as authorized
Maintains basic structure, menus, and navigation logic
Coordinates with vendors or support when technical issues arise

4) Accuracy, Updates & Quality Control

Performs regular reviews to catch outdated or conflicting information
Ensures emergency notices or urgent updates are posted promptly
Supports clarity and ease of use for non-technical users

5) Coordination with PR & Board

Coordinates with Public Relations on messaging and timing
Implements board-approved announcements and content changes
Helps ensure public messaging matches website information

6) Documentation & Continuity

Documents site structure, key links, and recurring update workflows
Supports smooth transition if the role changes hands
Helps reduce reliance on institutional memory

Role Boundaries

The Webmaster does not set organizational policy, approve content unilaterally, or make financial or disciplinary decisions. Content direction and priorities come from the board or designated leads. This role focuses on implementation, accuracy, and reliability—ensuring information is accessible, current, and consistent across PYA platforms.