Role Definition

PYA Disciplinary Coordinator

The Disciplinary Coordinator supports PYA by helping manage conduct-related concerns involving players, coaches, parents, and volunteers. This role focuses on fairness, consistency, documentation, and due process so issues are addressed appropriately and in alignment with PYA policies.

Purpose Responsibilities Boundaries

Purpose of the Role

The Disciplinary Coordinator ensures conduct issues are handled in a structured, consistent, and respectful way. The goal is to protect players and volunteers, uphold PYA standards, and ensure concerns are reviewed with fairness, documentation, and appropriate escalation.

Primary Responsibilities

1) Intake & Documentation

Receives and documents conduct-related complaints or concerns
Ensures reports are recorded factually and without bias
Maintains confidentiality and appropriate recordkeeping

2) Policy-Based Review

Reviews concerns against PYA bylaws, codes of conduct, and policies
Determines whether issues meet disciplinary thresholds
Identifies applicable response pathways under board policy

3) Coordination & Escalation

Coordinates with appropriate board officers and program leads
Escalates matters requiring formal review or action
Ensures issues are addressed within defined timelines

4) Communication & Due Process

Supports clear, respectful communication during disciplinary processes
Ensures involved parties understand process steps (not outcomes)
Helps protect against emotional or reactive decision-making

5) Consistency & Precedent Awareness

Helps promote consistent application of discipline across programs
Tracks patterns or repeat concerns for board awareness
Supports policy refinement based on recurring issues

6) Risk Awareness & Safeguards

Flags issues that could create legal, safety, or reputational risk
Ensures documentation supports board decisions if challenged
Coordinates with Safety or Personnel leads when overlap exists

Role Boundaries

The Disciplinary Coordinator does not make unilateral disciplinary decisions, impose penalties alone, or bypass board-approved procedures. Final determinations are made by the board or designated officers per policy. This role supports intake, documentation, process integrity, and escalation—ensuring fairness and consistency rather than punishment-driven outcomes.